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Executive Positions Available for 2017-2018

The positions are listed along with their duties.

President

The president is required to have previous Executive Experience of one year or more.

· Calling, organizing, and running meetings, including one Annual General Meeting and any necessary executive meetings

· Assure the minutes of the previous meeting have been adopted,

· Arranging of venues for weekly dances and any special events

· With the help of the vice-president and members-at-large, seeking out local talent, including instructors and dance bands, and booking them for weekly dances or special events

· Working with other executive members to publicize the society and its events

· Communicating with the executive and society members regarding the operation of the DSDS

· Overseeing the overall operation of the DSDS, including financial and administrative aspects. Oversight shall include digital monitoring of the planning, coordinating of events as well as functional ones such as ensuring that a sound system and DJ are present at weekly dances and special events

· Participate in the use of digital project management and communication tools and assist in training in its use

· Mentoring a replacement

 

Dalhousie Vice-President

· Act on behalf of Dalhousie students in the society

· Supporting the president in his/her duties, including helping run meetings and research, find and inquire for talent for events

· Overseeing publicity for the society at Dalhousie campus

· Make the application on behalf of the DalKing’s Swing society for DSU grants

· Networking to the various dance venue spaces, and finding new ones

· Participate in the use of digital project management and communication tools and assist in training in its use

 

King’s Vice-President

· Act on behalf of King’s College students in the society

· Supporting the president in his/her duties, including helping run meetings and booking talent for weekly dances and events;

· Overseeing publicity for the society at King’s College campus

· Make the application on behalf of the DalKing’s Swing society for KSU grants

· Networking to the various dance venue spaces, and finding new ones

· Participate in the use of digital project management and communication tools and assist in training in its use

 

Secretary

· Attending all official meetings and recording minutes

· Making minutes available to members within one week of each

meeting, either by posting them in a designated place or simply informing members that they are available upon request

· Keeping a file containing records of all meetings held each year

· To liaise with the Digital Content Manager and Event Planner to provide executive agreed content for our Digital and marketing presence

· Track email correspondence

· Participate in the use of digital project management and communication tools and assist in training in its use

 

Digital Content Manager

· Maintaining the web presence of the society and on Facebook

· Coordinating with the executive to provide members with newsletters, Facebook, Twitter and Instagram updates in a timely fashion

· Uploading photographs from practice sessions and special events

· As needed, dealing with media requests for promotional material

· Assisting other executive members with any aspect of the operation of the society

· To liaise with the Secretary and Event Coordinator regarding the content of our Digital presence

· Volunteer coordinator duties may be required

· Participate in the use of digital project management and communication tools and assist in training in its use

 

Member-at-Large

· Assisting other executive members with any aspect of the operation of the society, depending on their individual talents and expertise

· Helping with publicity and to recruit local talent

· Communicating to the head DJ and Instructor Coordinator all pertinent executive information

· To be the lead advocate for the DJ group and Instructor group to the executive

· Relay scheduling items to the DJ and Instructor coordinator for upcoming events

· Participate in the use of digital project management and communication tools and assist in training in its use

 

Community-member-at-large

This is a non-voting, outreach position on the DSDS executive. It should be, but is NOT required to be assigned to a non-student member of DSDS, with influence in the broader HRM community. This role can be split between two people.

· Assisting other executive members with any aspect of the operation of the society, depending on their individual talents and expertise

· Helping with publicity and helping recruit local talent

· Find a social venue for swing dancers to go to

· Responsible for the organization of Swing Factories; Opening and set-up to closing and clean-up, volunteer lists

· To assess on behalf of the executive all community events that DSDS may participate in for presentation to the executive

· Be present in the local dance community outside of DSDS regularly

· Make announcements at DSDS events and lessons for upcoming events referring to newsletter and the DalKing’s site

· Participate in the use of digital project management and communication tools and assist in training in its use

 

Event Coordinator

· Responsible for Coordination of the various DSDS functions listed - but not limited to; the fall and winter workshops, Swing with the Fishes/ HLX weekend and AGM

· Responsible for the coordination of advertising and volunteers or staffing for the various events listed above

· In conjunction with the executive assuring the costs are within the original budget for each event

· Responsible for the coordination of the billeting assignments

· Responsible to create, organize and lead an event planning team in order to achieve the Event Coordinator goals within the guidelines set by the executive

· Using the approved software for project management and communication throughout the entire planning and execution of events to keep the executive aware